5 Strategies for More Engaging Virtual Meetings
We love virtual meetings … but we know not everyone shares this feeling. For some folks, logging into a virtual meeting might bring on a sigh, or even a feeling of dread. This doesn’t have to be the case! Virtual meetings can be fun, engaging, and contribute to a strong team culture. Read on for some common complaints, and tips for cultivating engaging virtual meetings.
Here are tips for facilitating virtual meetings without dread - meetings that are engaging and build connections:
Plan ahead. Like you would for an in-person meeting, take some time to plan out your virtual meeting agenda. This will help you stay on track and make sure that everyone has a chance to contribute.
Cultivate participation. All virtual meetings should include opportunities for attendees to participate. Breakout rooms are under-utilized, and can be wonderful for helping attendees open up. Use tools like Trello, Miro, and Planner to make your meetings more effective and engaging. Offer many ways for folks to contribute - by raising a virtual hand, typing in chat, responding to surveys. If you get little participation, folks are likely experiencing barriers to participation.
Use visuals. When people can't see each other's faces, it can be helpful to use visuals to keep them engaged. This could include sharing slides, videos, or even a simple whiteboard.
Take breaks. Take at least one 10-minute break for every hour that you meet. This helps people stay focused and engaged, and minimizes disruptions. Remember to tell folks ahead of time when the breaks will occur.
Follow up. After the meeting, be sure to follow up with any action items that were discussed. This will help ensure that everyone is on the same page and that the meeting was productive.
Following these tips will help you get the most out of your time, while building a stronger and more connected team culture.
Additional tips:
Use a video conferencing platform that allows for screen sharing and annotation.
Work with your team to develop norms around when to use cameras in meetings. Having cameras on will help everyone feel more connected and engaged.
Mute microphones when people are not speaking. This will reduce background noise and make it easier to hear the person who is speaking.
Set ground rules at the beginning of longer meetings. Address respecting each other's time, being mindful of background noise, and participating actively.
We hope these tips help you make your virtual meetings more productive and enjoyable!
Emily Grantz, Senior Program Facilitator and Coach
Emily (they/them) is an accomplished consultant and coach specializing in creating spaces for exploration, self-discovery, and growth, significantly enhancing productivity and workplace culture through expert management and facilitation. At Harborbridge, Emily supports leaders with tailored development programs, and as co-founder of Functioning Workplace Consulting, they improve hybrid workplaces through coaching, facilitation, and systemic enhancements.